Saving, sharing, and printing

Saving, sharing, and printing

  1. Introduction

  2. Save a Document

  3. Save a Smart Tab

  4. Share via cloud storage

  5. Share via a network

  6. Share via email

  7. Print a Document

  8. Print a Smart Tab

Saving DocsPlus files

Save DocsPlus files to work on or use later.

1 Save a DocsPlus Document

Save a student’s DocsPlus Document to continue their writing later:

  • Go to the Document ribbon and click save-document .
  • Choose where you want to save your file.
  • Enter a file name and click Save.
2 Save a Smart Tab

Save a Wordbar or WorkSpace that you’ve created or edited:

  • Go to the Smart Tab ribbon and click save-wordbar .
  • Choose where you want to save your file.
  • Enter a file name and click Save.

Sharing DocsPlus files

Share a DocsPlus file to open it on another device or make it available to other staff and learners.

3 Share via cloud storage

Use cloud storage, such as Google Drive or OneDrive, to share your DocsPlus files:

  • Cloud storage can be set as the default file location for your Home folder in Options. Ask your IT team to set this up – Set up cloud sharing in DocsPlus.
  • Save files in the Home folder to automatically share them.
4 Share via a network

Use your organisation’s network to share your DocsPlus files:

  • Your organisation’s network can be set as the default file location for your Home folder in Options. Ask your IT team to set this up – Set up network sharing in DocsPlus.
  • Save files in the Home folder to automatically share them.
5 Share via email

Send DocsPlus files as email attachments to share them:

  • Open the file explorer.
  • Browse to the file you want to share, right-click the file, and choose Email:
    • This will open a blank email with the file attached ready for you to send.

Printing DocsPlus files

Print DocsPlus Documents or Smart Tabs.


6 Print a DocsPlus Document

Print a student’s work to keep a physical record of their progress:

  • Go to the Document ribbon and click printer .
  • Choose from the options provided.
  • Click the Print button to send the Document to your printer.
7 Print a Smart Tab

Print a resource to use away from the computer:

  • When a Smart Tab is open:
    • Go to the Smart Tab ribbon and click printer .
    • Choose how much of the resource you want to print and how they’ll be displayed.
    • Click the Print button to send the Smart Tab to your printer.

Top tips

More useful information on saving, sharing, and printing DocsPlus files.

Top tips

  1. Top tips

  2. Customise your file explorer

  3. Printing top tips

  4. Save as type

  5. Share via Google Classroom

  6. Share via Microsoft Teams

Managing the file explorer

Create folders and shortcuts to organise your DocsPlus files:

  • Click file-explorer to open the file explorer.
  • Right-click in the folder to create a new folder or shortcut.
  • See our Tailor the Features tutorial for more information on customising your file explorer.
8 Printing tips

Change the settings when printing a DocsPlus Document or Smart Tab:

  • Check the Print Analytics box to print data from Analytics alongside the Document.
  • Change headers and footers to include dates, subjects, names, or other information to help with record keeping.
  • Turn off Smart Tab backgrounds when printing to save ink.
9 Saving tips

Click the Save as type drop-down box to save your Document in different formats:

  • DocsPlus Documents can be accessed on other PCs with DocsPlus installed and iPads or Chromebooks with the DocsPlus App installed.
  • Save as a DocsPlus Document to retain Analytics information and Voice Notes.
  • Save as a Microsoft Word Document to be able to access and edit the Document on devices without DocsPlus installed.
  • Save as a PDF to be able to access the Document on devices without DocsPlus installed without editing it further.

Share DocsPlus files via Google Classroom

  • To share a DocsPlus file using Google Classroom, you will need to attach it to the relevant assignment.
  • Download the file before opening it in DocsPlus.
  • See our support article for step-by-step instructions on how to do this.

Share DocsPlus files via Microsoft Teams

  • If the file you want to share is available in your computer’s file explorer, drag it into a message or the Files tab in a Teams Channel.
  • You can also share by selecting Attach beneath the new message box:
    • Select the file and then select Share or Open. This will upload a copy of your original file.
    • All the files you share in a chat are available in the Files tab at the top of your chat.

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